Practical advice and support to ensure you effectively meet your sponsor licence responsibilities

  • Your sponsor licence could be downgraded or revoked if you don’t fulfil all the duties involved with employing non-EEA (European Economic Area) workers.
  • These include using the Home Office Sponsorship Management System (SMS), which must monitor the activities and records of all your non-EEA workers.
  • Your HR department must be able to handle all the duties to remain complaint.
  • We can ensure you understand and comply with all your management duties, and give you ongoing advice to prevent illegal working and help protect you from a fine.
  • We can also provide assistance with SMS to help ease your HR workload.

Once you have been granted a sponsor licence, there are many duties you must comply with or you risk having your licence being downgraded or revoked. This is why it’s essential to not only understand what your duties will be, but also to make sure you continue to satisfy them after your licence has been approved.

These duties include:

  • Monitoring and recording the immigration status of your migrant workers.
  • Keeping appropriate and up to date details for them, such as professional registrations, accreditations and contact details.
  • Monitoring all non- EEA workers you employ and reporting any violations to the Home Office.
  • Actively preventing illegal employment.
  • Using appropriate hiring practices and ensuring any non-EEA workers you employ are legally permitted and qualified for their role.

Your HR department must be able to handle all these duties as part of your sponsorship licence compliance. However, we appreciate this adds considerably to their workload. To ease their burden and ensure you comply from the outset, we’ll provide our expert support to help you manage the sponsorship process.

One of the ways we can do this is by acting as your appointed Level 1 or Level 2 user. A Level 1 User manages the Home Office Sponsorship Management System (SMS), which must monitor the daily activities and records of non-EEA nationals working for you. You can have more than one Level 1 user, but one of them must be an employee. A Level 2 user is optional; they also use the SMS, but have less access than a Level 1 user. A Level 2 user doesn’t have to be an employee.

We can also:

  • Train you how to use the SMS and understand the legal and procedural changes that may affect your business.
  • Advise you about issuing Certificates of Sponsorship. Each non-EEA worker needs their own sponsorship certificate (which is an electronic document, not a paper one).
  • Manage the smooth transfer of staff from your overseas branches to the UK.
  • Advise your employees about settling in the UK.
  • Assist your employees and their families on initial entry and with extension applications.

Our support for helping you manage your sponsor licence is ongoing, and both proactive and reactive. We’ll step in if we see a potential problem, and respond quickly whenever you need advice.

Our expert staff are based across our offices in London, Southampton, Richmond, Guildford, Lymington and Woking and we are ideally placed to offer support on a local, national and international level.

Contact our solicitors

Get in touch with our legal experts for advice.